Governing Body Meeting Management

Simplify Your Governing Body Meetings

Preparing for and documenting Governing Body meetings can feel like a balancing act — tracking reports, policies, and follow-ups while making sure regulatory requirements are covered. The Governing Body Agenda & Minutes Builder tools were created to help ASC leaders streamline that process.

The Agenda Builder guides you through creating a complete, well-structured agenda. After your meeting, the Minutes Builder uses your submitted agenda to help you quickly record discussions, actions, and outcomes.

Together, these connected forms make meeting management more efficient and organized!

This integrated workflow helps your ASC:

Stay consistent with accreditation and regulatory expectations
Improve documentation accuracy
Reduce manual processes
Keep Governing Body materials organized and easy to access

These tools are part of our ongoing commitment to help ASC teams save time, stay organized, and strengthen compliance — because at ALM Surgical Solutions, Compliance Made Simple means giving you practical ways to make your workday easier.

+ Exclusively available to ASC Solutions Members.

Step 1: Governing Body Meeting Agenda Builder

A guided way to prepare a complete, compliant meeting agenda.

Preparing for a Governing Body meeting can be time-consuming and easy to overlook key items. The Agenda Builder simplifies the process with a structured, easy-to-use form built specifically for ambulatory surgery centers.

Each section prompts you to consider the topics your Governing Body should review — such as compliance updates, quality improvement reports, credentialing, finance, and new business. You’ll receive a clean, printable agenda by email when you’re done, ready to distribute to board members or include in your meeting packet.

What the Agenda Builder helps you do:

Follow a consistent outline based on ASC regulatory and accreditation requirements
Capture agenda topics and notes in a clear, organized format
Include attachments or reminders for supporting documents
Save your progress and return later to finish when convenient
Produce a professional meeting agenda formatted and ready for use

The Agenda Builder helps streamline preparation, improve documentation quality, and make meeting planning easier for busy ASC leaders.

Step 2: Governing Body Meeting Minutes Builder

A connected tool to capture discussions, actions, and outcomes.

After your meeting agenda is submitted, you’ll receive an email with a secure link to your prefilled Minutes Builder! The form automatically includes your submitted agenda items, so you can quickly add discussion notes, motions, and follow-up actions — all in one organized document.

The Minutes Builder ensures continuity between your agenda and meeting documentation, helping you maintain accurate records and demonstrate compliance without starting from scratch.

What the Minutes Builder helps you do:

Use a prefilled form that includes your meeting agenda topics
Add discussion summaries, votes, and action items directly under each topic
Assign follow-up tasks and responsible parties
Generate a professional meeting-minutes report that aligns with your agenda
Keep records organized and ready for inclusion in your Governing Body binder
Together, the Agenda Builder and Minutes Builder form a simple, connected workflow that supports effective, compliant meeting management — part of ALM Surgical Solutions’ commitment to Compliance Made Simple.

To access the Minutes Builder, use your unique link to your prefilled Minutes Builder sent to you after your meeting agenda is submitted.